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No More Unexpected Surprises – 6 Time Management Tips

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As BBR Creative’s production manager, it’s my job to ensure there are no last-minute surprises (read: catalysts that awaken emotional outbursts of insanity) resulting from a missed task. On a daily basis, I am charged with keeping creatives in check and with managing the account service department’s veritable laundry list of daily responsibilities.

Essentially, I function as a hub for scheduling and as a system of checks and balances. Nobody’s perfect, but I like to think I’ve learned a thing or two about time management. Below are a few selected time management tips, courtesy of yours truly – a woman who dreams in checklists.

Write things down!
Simple enough, right? Using a to-do list is a great way to take control of your projects and tasks while remaining organized. Think of it as a reminder from yourself to yourself. So treat yourself right.

Prioritize your list
Tackle the items that have the highest priority first. Consider deadlines, amount of time you anticipate individual projects will take, then decide an order to tackle them. Just be sure to remember …

Urgent vs. Important
Important projects or tasks are not always urgent, and urgent projects or tasks are not always important. Consider these factors when prioritizing.

Avoid attempting to do too much
If you spread your time and energy over too many different projects or tasks, you may not be able to make meaningful progress on any of them! Consider your day (or week, or month, depending on your scheduled workload) and plan your progress accordingly.

Learn to say “No”
Many people become overloaded with too much work because they over commit; they say yes when they should really be saying no. Nobody likes a Negative Nancy, but be honest with yourself and with your co-workers when considering your existing workload. After all, you can’t control time, can you? You can? Oh, you were joking.

Avoid wishful thinking
Wishful thinking can ruin a well-laid plan. Avoid this by identifying risks and learning how to put realistic expectations on your projects. Schedule room for error and unexpected problems when creating a timeline.

So there you have it! Follow these few tips and you’ll discover your daily tasks just seem to accomplish themselves! OK, so maybe that’s not so accurate, but it certainly will help. [Source]